Red House Inventory Requirements

• All artwork, merchandise, and jewelry consigned for sale at the Red House Gallery & Studios must be in our inventory system (ArtCloud). This requirement applies to all artists in all locations (studios, gallery walls/shelves, and gallery print bins and card rack).
• All items sold through the Red House must be physically present at the Red House.

Using ArtCloud to Submit Inventory

• To submit a new artwork title into our inventory system, we recommend that you use a personal ArtCloud account (available for free to all SVAL member artists who sell work through the Red House). 
  • If you do not yet have a personal ArtCloud account, contact the Red House Inventory Team (inventory@redhousegallery.org) to request an invitation to create an account. 
• A personal ArtCloud account includes tools to manage your own inventory and consign works to the Red House and any other gallery that uses ArtCloud (via "Gallery Consignments").
• You can use ArtCloud on a computer or mobile device (e.g., iPad, phone).
• Be aware that a personal ArtCloud account is designed only for submitting new artwork titles to the Red House inventory system, which creates copies of your inventory entries (that we then modify for our needs). Your personal account does not allow you to edit the Red House's version of your inventory. To request changes to entries in our inventory (e.g., to update a quantity or change a location), Request Changes to Current Inventory. 

Instructions

The basic steps:
 

1. Add inventory titles to your personal ArtCloud account
2. Create a "Gallery Consignment" list of the new titles and send it to the Red House
3. Print tags/labels (using a PDF provided by the Red House Inventory Team)
4. Bring in your labelled artwork (and wall tag if applicable) to the Red House

For detailed instructions on using ArtCloud, download the “Guidelines for Submitting New Inventory via ArtCloud” (PDF).

Alternate Method for Submitting Artwork

Using a personal ArtCloud account is a recommendation, not a requirement. While we think the tool is fairly easy to use (and will be a time saver for both artists and Red House volunteers), we understand that not everyone will want to learn a new computerized system. As an alternative to ArtCloud, you may send your new artwork information to the Red House Inventory Team via email at inventory@redhousegallery.org.

Provide the following information for each new artwork submitted:

• Title
• Medium
• Type (Artwork, Merchandise or Jewelry)
• (optional) Date created (e.g. "2021"; "November 2024")
• Dimensions of the work itself (height x width in inches, not including frame)
• Overall dimensions if the work framed (height x width in inches)
• Price
• A photo of the work (JPEG format).

Frequently-asked Questions

Question: "I sold a work and I need to replace it. What do I do?"

Answer: It depends ...

• If the replacement work already has an entry in our inventory: Use Request Changes to Current Inventory. 
• If the replacement work does not have an entry in our inventory, and you have a personal ArtCloud account: Create a new title in your ArtCloud inventory then submit the title to the Red House via a "Gallery Consignment."

Question: "I don't have a printer. How can I print my tags/labels?"

Answer: You may use the printer at the Red House Gallery (via wireless connection from your laptop or mobile device).  You will have to provide your own card stock or label sheets. There is a paper trimmer in the Art Education Room.

How to Get Help

If you have any questions or need help, contact the Red House Inventory Team (inventory@redhousegallery.org).